The full logistics plan is intended to detail the specific tasks that need to be undertaken in each of the four phases of the project cycle (assessment, start-up, implementation and closure), relating to the following areas:
§ Capital item tracking
§ Logistics staff
§ Office and staff accommodation
§ Warehouse and inventory management
§ Transport and distribution
§ Purchasing
§ Exceptional procedures re Donor compliance
§ Vehicle management
§ Communications and IT
§ Management information
§ Disposal of equipment and materials
§ Support to security management
Factors to consider in each of these areas include:
§ What tasks are required?
§ What is the timing and sequencing of activities?
§ What is the location of activity?
§ What are the quantities required?
§ What are the cost estimates and constraints?
§
Who needs to be
consulted, who makes decisions, and who carries out the actions?
The logistics plan must be conceived and regularly updated in consultation with line management and programme/ technical staff.
A checklist of tasks to be considered is given in the Logistics, Purchasing and
Supply Procedures Manual Logistics Plan Section.
The author of the logistics plan will produce a short summary of the plan (no more than two pages), to be used by the programme/project manager. This summary includes the following headings:
§ Feasibility of the logistics activities for the programme/project
§ Human resource requirements (including a plan of roles and responsibilities)
§ Logistics resource requirements (e.g. infrastructure, office, warehousing, communications, transport)
§ Materials, goods, services and works to be purchased
§ Estimated costs of the above
§ Critical timings (e.g. product lead-times and transport arrangements)
§ Key assumptions made and critical risks identified (including security risks).
This summary will be the basis of the logistics input into OPAL Programme Implementation Plan (PIP) and Project.