Logistics Plan

The full logistics plan is intended to detail the specific tasks that need to be undertaken in each of the four phases of the project cycle (assessment, start-up, implementation and closure), relating to the following areas:

§         Capital item tracking

§         Logistics staff

§         Office and staff accommodation

§         Warehouse and inventory management

§         Transport and distribution

§         Purchasing

§         Exceptional procedures re Donor compliance

§         Vehicle management

§         Communications and IT

§         Management information

§         Disposal of equipment and materials

§         Support to security management

 

Factors to consider in each of these areas include:

§         What tasks are required?

§         What is the timing and sequencing of activities?

§         What is the location of activity?

§         What are the quantities required?

§         What are the cost estimates and constraints?

§         Who needs to be consulted, who makes decisions, and who carries out the actions?

 

The logistics plan must be conceived and regularly updated in consultation with line management and programme/ technical staff.


A checklist of tasks to be considered is given in the Logistics, Purchasing and Supply Procedures Manual Logistics Plan Section.

4.2.3 Logistics Plan Summary

The author of the logistics plan will produce a short summary of the plan (no more than two pages), to be used by the programme/project manager. This summary includes the following headings:

§         Feasibility of the logistics activities for the programme/project

§         Human resource requirements (including a plan of roles and responsibilities)

§         Logistics resource requirements (e.g. infrastructure, office, warehousing, communications, transport)

§         Materials, goods, services and works to be purchased

§         Estimated costs of the above

§         Critical timings (e.g. product lead-times and transport arrangements)                

§         Key assumptions made and critical risks identified (including security risks).

This summary will be the basis of the logistics input into OPAL  Programme Implementation Plan (PIP) and Project.