Conduct Program Execution and Control Kickoff
The purpose of Conduct Program Execution and Control Kick-off is to formally acknowledge the beginning of Program Execution.
New team members will be introduced to the program at this point, and must be thoroughly oriented and prepared to begin work. Most importantly, current program status is reviewed and all prior deliverables (concept papers, plans, etc.) are re-examined, giving all new team members a common reference point.
Orient New Program Team Members
The goal of orienting new Program Team members is to enhance their abilities to contribute quickly and positively to the program’s desired outcome. If the Program Manager created a Team Member Orientation Packet during Program Planning, the packet should already contain an orientation checklist, orientation meeting agenda, program materials, and logistical information that will again be useful. The Program Manager should review the contents of the existing Team Member Orientation Packet to ensure that they are current and still applicable to the program. Any changes needed to the contents of the packet should be made at this time. Once updated, packet materials can be photocopied and distributed to new team members to facilitate their orientation process. The Program Manager or Team Leader should conduct one-one orientation sessions with new members to ensure that they read and understand the information presented to them.
If the orientation packet was not created during Program Planning and new team members are coming on board, the Program Manager must gather and present information that would be useful to new team members, including:
A Program Team Roster should be completed for each program. This powerful tool identifies team members and their roles and responsibilities. It is also a convenient and efficient way to keep logistical information about the team, such as telephone numbers and e-mail addresses. Typically, when a team roster is first completed, the team is surprised by how many different people and roles are involved in a program, how many redundancies there are between people, and how some key responsibilities have been overlooked. Completing a roster forces members to be more comprehensive in defining their team. Therefore the description of program team members roles and responsibilities should be constantly updated.
Guidelines:
See also: Forming the program team