Assignements
(#1 & 2) Multiple-Choice Questions
a) Bookmark
b)
Monthly newsletter
c) Memo
d) E-mail
2.)
___________ can get people to visit the
Intranet and get them to keep coming back.
a)
Promotional techniques
b)
Marketing Department
c)
Intranet Day
d) All of the above
3.)
It lessens time spent on phone calls,
reduces mistakes, and cuts paper costs.
a) E-mail through the Intranet
b)
Letters
c)
Message boards
d) All of the above
4.)
An Intranet site needs ________.
a)
writers
b)
editors
c)
graphic designers
d) All of the above
5.)
While technology is important, without
_______, an Intranet site is like a book with blank pages.
a)
words
b)
people
c) content
d)
a manager
6.)
An Intranet site can save _________ for
the organization and its employees.
a) time
b)
# of employees
c)
management
d)
training
7.)
Establishing a ____________ will save
the organization countless hours spent answering routine questions.
a)
website
b)
“Welcome to the organization” booklet
c)
F.A.Q. page
d) memo board
8.)
An Intranet site should stay _______ and
on top of things.
a)
active
b)
current
c)
the same
d)
All of the above
(#3) True/False
1.)
A mission statement is an element a
organization would want on their Intranet site.
True
False
True
False
3.)
Current organization news , such as news
releases, is a good thing to have on a organization’s Intranet site.
True
False
4.)
The organization’s history is something
that should be on an Intranet site.
True
False
5.)
beneficiary’s complaints about
employees is something a organization should put on their Intranet site.
True
False
6.)
Pictures of “employees of the moth”
or “salesperson of the month” are good to have on an Intranet site.
True
False
Summary
Organizations
are run by people; people who have to communicate with one another if they hope to get
their jobs done. In most offices today, the primary ways of communicating are face-to-face
meetings, telephone, voicemail, fax, and e-mail.
The Intranet is one more communication tool to add to the list. These private, limited-access networks do more than just create a new way for employees to communicate. They can give every employee instant access to any information needed. They reduce printing and duplication costs, and allow for instant notification of any important changes in the organization.
Intranets can also help make the organizational structure into an online community where people can get a better sense of what else is going on around them. It can help employees feel as if they really are part of the team.
Intranets can be confusing and intimidating. They are still relatively new, and organizations are still learning how to use them most effectively. Since every organization is different—with different mission statements, purposes, goals, employees, and organizational cultures—no two Intranets are exactly alike.
While this makes some people nervous because there is no master cookbook telling them exactly what they have to do, others revels in the challenge of having the freedom and opportunity to create a site that works best for their organization.
~ ~ ~ ~ ~
Module Test
1.)
The Intranet is a web system open to the
public.
True
False
2.)
The Intranet is totally secure.
True
False
3.)
Intranet sites can reduce operating
costs, paperwork, and can improve beneficiary service.
True
False
4.)
HTML and SHTML are codes or symbols used
to tell the computer what elements need to look like when they are published on screen.
True
False
5.)
The greatest advantage to an Intranet is
that as soon as a copy is printed, it is online. Therefore,
distribution is automatic.
True
False
6.)
The Intranet is available to beneficiaries
and employees.
True
False
7.)
It
is important to decide what information your employees need to know in order to figure out
what needs to be put on the Intranet site.
True
False
8.)
A chat room is a place where users can
gather on the site to share ideas, exchange tips, post questions, and find other people
with similar problems, concerns, and interests.
True
False
9.)
Intranets are only for big organizations.
True
False
10.)
Feedback is a way to find out if your Intranet site
is doing its job.
True
False
Bibliography
Dyson, P., Coleman, P., & Gilbert, L. (1997). The abcs of intranets. San Francisco, California: Sybex.
Gascoyne, R., & Ozcubukcu, K. (1997).
organizational
internet planning guide: Aligning internet strategy with project/programme purpose goals.
NewYork: Van
Nostrand Reinhold.
Wagner, R., & Engelman, E. (1997).
Building
and managing the organizational intranet.
Glossary
Intranet: A
closed system, like a private library or club, only members can access. It is a private Internet, like a organization wide web.
HTML/SHTML:
These are codes or symbols that tell the computer what various elements need to look like
when they are published on the “screen.”
Feedback: Communication that is sent back to the original
sender as a comment to the original sender’s message.
F.A.Q.: (Frequently Asked Questions) A page used in an
Intranet site that answers routine questions for employees.
Learning Objectives
Q&A
An Intranet site needs content and a way that brings that
content to the readers. It needs writers,
photographers, editors, and graphic designers to produce the content, and computer
programmers, software designers and experts to put it all online in a way that is easy to
access and use.
A monthly newsletter keeps the users in touch with the Intranet and with the changes being made with the system. Feedback is important on an Intranet site because it asks users for comments about the site and the job it is doing. Another important feature is a bookmarker, which can get users to the site quicker. The Intranet should always stay current so employees can find out what is new. And, a discussion board or chat room will give users a forum for expressing their opinions and networking with other users.
The Internet is thought of as the World Wide Web, while
the Intranet is private and is thought of as the organization’s Wide Web. Intranet users have access to the Internet, but
Internet users do not have access to the organization’s Intranet.