Revising scope and schedules on the basis of the results provisionally achieved and the quality provisionally obtained so as to put the programme in track with the expected objectives and results.

PROGRAMME LEVEL

Revising programme scope

Scope is one of the 9 topic areas of project management knowledge.

On the basis of Results of monitoring and evaluations we can get the information needed to manage Programme implementation so as to satisfy the stakeholders expectations set in the project charters and the programme quality plan.

Programme/programme management phases of Programme Execution that require monitoring/evaluation data for proper managements

are:

Manage Programme CSSQ (Cost, Scope, Schedule, and Quality), where the Programme Manager must manage changes to the Programme Scope and Programme Schedule, implement Quality Assurance and Quality Control processes, according to the Quality Standards, and control and manage costs as established in the Programme Budget.
Monitor and Control Risks, where the Programme Manager and Programme Team utilize the Risk Management Plan prepared in previous phases, and develop and apply new response and resolution strategies to unexpected eventualities.
Manage Programme Execution, where the Programme Manager must manage every aspect of the Programme Plan to ensure that all the work of the Programme is being performed correctly and on time.
Gain Programme Acceptance, where the Programme Manager, Customer Decision-Makers and Programme Sponsor acknowledge that all deliverables produced during Programme Execution and Control have been completed, tested, accepted and approved, and that the product or service of the Programme has been successfully transitioned to the Performing Organization.

In a general sense revising scope and schedules on the basis of the results provisionally achieved and the quality provisionally obtained so as to put the programme in track with the expected objectives and results implies:

Supporting project teams and partners in identifying the strengths and gaps in design, development, implementation, monitoring and evaluation of projects,

working with them to integrate lessons learned into projects and sustaining them in their efforts to ensure high quality programmes with long term impact and sustainability.

While the Programme Quality Advisor:

a)      evaluates the efficiency, effectiveness and impacts of projects

b)      assesses whether quality processes and procedures have been followed in developing, designing, monitoring and evaluating projects

c)      examines whether the project is within the purview of programme frameworks

d)     assess whether changes in indicators are being measured and are as expected

e)      identifies gaps and elaborates a plan for improving projects and programme quality and accompanies teams to this end

f)       accompanies the programme manager and project managers in improving project and programme quality by tutoring, mentoring, training in the processes and sectors of project management and impact

the Programme Manager works with project management teams and partners and relevant stakeholders:

a)      to develop and design the project and ensure that it falls within country programme frameworks and strategies

b)      to define activity work plans and forecast monthly budgets for the financial year

c)      to ensure that the project activities are being implemented according to defined work plans

d)     to ensure that inputs (budgets and human resources) are appropriate and adequate for undertaking planned activities

e)      to make sure that financial, logistic and administrative management is according to mandatory procedures

f)       to monitor that activities are effective in producing planned outputs/deliverables

g)      to make sure that reporting is against planned objectives and activities

Coordinating with other departments and achieving effective cross functioning for better programme quality

The Programme Quality Advisor:

a) Works in synergy with other relevant departments (in region and outside) to support, advise and take support on issues of programme quality